IT/Electronic records statement of intent for Whitley Road Medical Centre


Contractual requirements came into force from 1 April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments:

  1. Summary Care Record (SCR)
  2. GP to GP Record Transfers
  3. Patient Online Access to their GP Record
  4. Data for Commissioning and other secondary care purposes 

The same contractual obligations require that we have a statement of intent regarding these developments in place and publicised by 30 September 2014.

Please find below details of our position with regards to these developments.

Summary Care Record (SCR)

NHS England require practices to enable successful automated uploads of any changes to patient’s summary information to the summary care record (SCR) or have published plans in place to achieve this by 31st of March 2015.

Having your Summary Care Record (SCR) available will help anyone treating you without your full medical record. They will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.

If you do not want your medical records to be available in this way then you will need to let us know so that we can update your record.

The Practice confirms that your SCR is automatically updated when changes are made to ensure that your information is as up to date as it can possibly be.

NEW! Some patients are deemed to be frail for a number of clinical reasons. Your Nurse or Doctor may speak to you about this and ask if you would like an 'Enriched' SCR made available. This means that anyone treating you would be able to see more information from your GP record with your permission. You will always be asked if you give permission for another healthcare professional to access this information and you will be able to say no if you do not want that person to see your notes. 

GP to GP Record Transfers

NHS England require practices to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers (not for temporary registration).

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take your paper records several weeks to reach your new surgery.

With GP to GP record transfers your electronic record is transferred to your new practice much sooner.

The Practice confirms that GP to GP transfers will be active from 21st January 2015

Patient Online Access to Their GP Record

NHS England require practices to promote and offer the facility to enable patients online access to appointments, prescriptions, allergies and adverse reactions or have published plans in place to achieve this by 31st of March 2015.

The Practice confirms that we offer the facility for booking and cancelling appointments and also for ordering your repeat prescriptions on-line. This is done by the Emis Web Online facility. If you do not already have a user name and password for this system – please ask reception.

We now offer the facility to access various aspects of your medical records online. Please ask at Reception for information on the process to do this.

Data for Commissioning and other secondary care purposes

It is already a requirement of the Health and Social Care Act that Practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care data.

We have specific arrangements in place to allow patients to “opt out” of which allows for the removal of data from the Practice.

The Practice confirms that these arrangements are in place and that we undertake annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit.

Call 111 when you need medical help fast but it’s not a 999 emergencyNHS ChoicesThis site is brought to you by My Surgery Website